TERMS AND CONDITIONS FOR HALL USAGE.

The Hall is run by volunteers so there may be a delay before getting back to you. But we will as soon as we can.
The Hirer agrees to observe and comply with the terms, conditions, provisions and stipulations specified as follows, together with any conditions which may from time to time be imposed by the hall management.
If any clarification is required the advice of the hall management should be sought. Your Invoice will come separately via Hallmaster, our online booking system. Please acknowledge receipt of this email and the invoice so we know everything has been safely received.
Payment in full should be made at least 21 days before the event to confirm the hire otherwise the booking may be regarded as lapsed.
Your booking is not finally confirmed until full payment including the duty of care £50 deposit has been received.
Deposits not claimed within six months are non-refundable. You can pay directly to the hall’s bank account :A/C name: Park Street Village Hall at Santander Bank Sort Code: 09-01-55. A/C No.: 49230203.
Cancellation is required at least 21 days prior to the event or the deposit may be retained. In this eventuality please let us know as soon as possible as somebody else may wish to book the timeslot.
Regular users are now required to cancel bookings at least 21 days before the booking date or they will be held liable for payment, sympathetic consideration will be given in extenuating circumstances.
Payment of the hire fees confirms the Hirer’s acceptance of the Terms & Conditions.
You will need to email the bookings team 2 days prior to the date so you can be given the key code to enable access on the due date.
Parking is very limited so please park neatly to maximize the space or alternatively park in Park Street Lane. Please bear in mind you may not be the only users of the hall at the time of your booking and need to ensure this is shared with other users. We also need to ensure access for emergency vehicles at all times.
Waste including glass, paper, recyclable plastic and food must be removed from the premises.
Please take it away if possible or, if absolutely necessary, place in the large bin in the car park this must not be left overflowing.
Decorations please note that no items should be attached to the walls as this results in damage to the paintwork.
Kitchen Please supply your own washing up liquid and tea towels.
Animals Only accredited assistance dogs are allowed on the premises.
Alcohol The hall is not licensed for the sale of alcohol. If it is to be sold, you must apply for a license from the local authority St. Albans District Council.
Noise We have had complaints because of excess noise. Live music is usually not permitted as we are surrounded by housing. You may play recorded music but must ensure that noise levels outside the hall does not disturb the local residents and that cut off time is 11.00pm and vacating the premises by 11.30pm are strictly adhered to, or your deposit will be at risk.
You must ensure that persons attending behave in a responsible manner and do not cause annoyance to local residents, rowdiness, banging car doors etc.
Stage Use of the stage is only available under strict conditions and with prior agreement. No one is permitted to go on the stage during the course of the hire. This includes the cupboards off the back of the stage which are out of bounds.
Kitchen cupboards Whilst the general use of equipment is permitted the name cupboards are not to be accessed during hire by anyone other than the groups named.
Cleaning Do make sure the floor is clean when you have finished, if not, mop or sweep as necessary, cleaning materials are in the cupboard.
- The group after you will want to start with a clean floor. This is particularly important in inclement weather. The setting out of furniture and clearing away in a tidy fashion is the hirers responsibility.
- Hirers Must acquaint themselves with the location of the fire exits, safety equipment and toilets at the start of the hire.
- You are responsible for supplying your own first aid kit.
- Users Liability The hirer’s Public Liability Insurance, Child Protection Policy & Portable Appliance Test Certificate must be produced on request.
- The Hirer must ensure that any equipment used during their activities meets all appropriate safety regulations.
- Cancellation by Hall When it is necessary for a hire to be cancelled because of circumstances beyond the managements control, no responsibility for any loss by the hirer will be accepted by the hall, although any fees already received will be refunded. If a hirer cancels a hire after paying the fees but before the event, sympathetic consideration will begiven to granting a full refund, depending on the circumstances.
- Disputes Every effort will be made to settle disputes amicably, but if this is not possible, the hall management committee will have the final decision.
- Failure to Comply In the event of non-compliance with the above conditions, the Hall Management Committee reserves the right to terminate the hire immediately and retain all or part of the hire fees including the deposit.
- Security At the end of the booking the hirer must ensure that the premises are left in a clean, tidy and secure condition. Exterior doors and windows must be locked unless otherwise advised.
- Management’s Rights and Responsibilities The Hall management committee reserves the right to change these terms and conditions without notice or impose special conditions for any event it considers necessary. The management provides premises for hire as seen and accepted by the hirer and to the best of its ability and knowledge ensures that those premises are safe and comply with any appropriate legislation in relation to Health and Safety, Building and Fire in force at the time. 31/1/2026